- Document storage: The DMS should be able to store various types of documents, such as lease agreements, rent receipts, vendor contracts, property insurance policies, and maintenance records.
- Organizational structure: The DMS should provide a clear organizational structure that allows property managers to categorize documents based on properties, tenants, or any other relevant criteria.
- Document search: The DMS should have a powerful search function that enables property managers to find specific documents quickly and easily.
- Security and access control: The DMS should have robust security features to ensure that sensitive information is protected. Access to documents should be restricted to authorized personnel only.
- Document sharing: The DMS should allow property managers to share documents with tenants, vendors, and other stakeholders securely.
- Version control: The DMS should maintain a record of all document versions, including changes, updates, and revisions, to ensure that the most current version is always accessible.
- Integration: The DMS should integrate seamlessly with other property management software modules, such as accounting and maintenance, to ensure smooth workflow and avoid duplication of data.